![]() Give your app a name (I’m going to use ‘Email Scheduler’) and double-check that the ‘File Format’ is set to ‘Application.’ Click ‘Save.’ Your email-scheduling app is now ready to use, but you still haven’t specified when this email should be sent. You’re now ready to save your application, so select ‘File’ from the menu bar, followed by ‘Save…’ġ0. Find the ‘Send Outgoing Messages’ action in Automator’s left-hand menu and drag it into your workflow.ĩ. Want to schedule multiple emails to go out at the same time? Then drag another ‘New Mail Message’ action into your workflow, and complete all the required fields.Ĩ. If you have multiple email accounts, then open the ‘Account’ dropdown and choose the account you want to send this message from.ħ. Enter the recipient’s address, as well as anyone you want to CC or BCC, the email’s subject, and its content.Ħ. Find the ‘New Mail Message’ action, then drag it into the editor section of the Automator window, and drop it into your workflow.ĥ. Make sure the ‘Actions’ tab is selected, then select the ‘Mail’ item.Ĥ.In the ‘Choose a type for your document’ window, select ‘Application,’ followed by ‘Choose.’.Launch the Automator app by navigating to your Mac’s ‘Applications’ folder, selecting ‘Utilities’ and double-clicking Automator.To create an Automator workflow that can send emails at a time and date chosen by you: Just something to bear in mind before you schedule that ‘Happy Birthday’ message to go out at midnight!Ĭreating an Email Scheduler with AutomatorĪutomator is ideal if you want to schedule emails but don’t want to download a third party app, or if you don’t see yourself scheduling enough emails to warrant having an app dedicated to the task. In this article, I’ll be exploring both methods.īefore we begin there is one catch you need to be aware of: if your Mac is turned off, asleep, disconnected from the Internet, or the Mail app is closed, then your Mac won’t be able to send scheduled emails. Mail may not have a built-in scheduler, but all is not lost as you can add this feature to Mail yourself, either by enlisting the help of a third party app or by creating an Automator workflow. Even if you take the time to write an email in advance, you’ll still need to hop back to Mail and press ‘Send’ when you actually want that email to go out. By default, the only way you can send an email is to hit Mail’s ‘Send’ button. There’s lots of benefits to scheduling emails, so it’s pretty frustrating that this feature is nowhere to be found in Mac’s built-in Mail app. For example, you might want to start the working day by writing and scheduling all the emails you know need to go out during the course of that particular day, leaving you free to focus on more important tasks (until the replies start rolling in, at least!) Scheduling emails in advance can also keep things ticking over when you’re away from your computer for an extended period of time, for example when you’re on holiday. Scheduling an email in advance means that, even if an important date does somehow manage to slip your mind, then at least you’ve fired off a quick note just to let the other person know you’ve been thinking about them.īut scheduling emails doesn’t just come in handy for wishing your favourite aunt a happy birthday, it can also help boost your productivity. Sendlater gives you a great option to delay email sending for a few hours, days or until a specified time.At some point, we’ve all slipped up and forgotten about an important event – whether it was a friend’s birthday, a family member’s first day at a new job, or maybe even our own anniversary! If you are using an SMTP account or Microsoft Exchange Server, SendLater will send emails even if Outlook is not running. In case it is important to get a quick reply, there is an option to send repetitive email automatically until the reply is received. When your colleague comes to work, your message will be at the top of his new emails list. If you start working early in the morning, while your co-worker starts working a few hours later, compose a message to him and simply click on the SendLater button on the messages toolbar and delay the email sending for 2 hours. Before an email message is sent, Send Later gives an opportunity to open the email message again at any time and add additional wishes, modify it or simply delete it. This tool allows you to write an email in Outlook on weekend or late into the night and have it sent on Monday morning or in the morning of the following day.Ĭreate birthday wishes for your family and friends when you have a free minute and delay sending email until the specific date and time. Schedule to send your email on the day and at the time you want. SendLater introduces a possibility of delayed email sending in Outlook. Delay sending email in Outlook until a specific time and date.
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